For Directors of Festival Productions
Productions
For Respondents
Response Forms
- Unified Production Response Form
(for all respondents and directors) - Mileage Reimbursement Form
Thank you for your interest in registering your production with KCACTF!
It is important to register your productions as soon as the decision is made to participate. We can make no guarantee for a respondent if you register with only two weeks prior to your opening night. If there is a delay due to funding issues please contact the Region Chair. Please fill out the registration form accurately, double check dates – often the year does not get changed and spring shows don’t show up. Once you have registered via the national website, the Region Chair is notified via email.REGISTER YOUR SCHOOL WITH WILDAPRICOT HERE
Production Registration Fees for this year:
Associate, In-Person: $275
Associate, Virtual: $50
Participating, In-Person: $350
Associate, In-Person: $75
All registered productions need to have the KCACTF sponsorship statement in their program. To download the statement please visit the Additional Guidelines page on the national website and scroll down to the “Sponsorship” seciton:
- Official sponsorship notice (half sheet:) as JPEG as PDF
- Official sponsorship notice (full sheet:) as JPEG as PDF
- KCACTF Official logo: as JPEG
- Kennedy Center Official Logo: as JPEG as PNG
For Associate entries the Chair notifies area Response Coordinators and they recruit and assign respondents.
Directors, the other department contact identified on the registration form, and the respondent(s) receive a confirmation of the assignment via email from the Response Coordinator for Associate productions and from the Chair for Participating productions. Don’t hesitate to contact the Chair if you have not received an email two weeks prior to opening.
Upon receipt of this confirmation the host institution should immediately reach out to the respondent(s) to plan for their visit. Sharing of cell phone numbers is encouraged for emergency communications, i.e. traffic delays.
Should a respondent need overnight accommodations the host institution is expected to cover this cost. The cost of the Respondent’s travel is paid by the Region.
Ideally the host institution is encouraged to invite the respondent to a meal prior to the performance. This provides an opportunity to discuss the scope of the school’s program and the production. Keep in mind that the respondent is not an adjudicator. They can be a valuable resource to help reinforce student learning and you can take the opportunity to identify students that are eligible for various nominations.
As stated on the national website, “KCACTF responses are for the benefit of the company as a whole; they are not intended as an instrument for administrative review of individuals.” Therefore, respondents are under no obligation to provide a written response to the institution.
Institutions and respondents are not prohibited from entering into agreements that would result in a peer observation/review. However, it must be clear that the respondent is not acting as an agent of KCACTF and no reference to KCACTF should be included in the written observation/review.
Once the production has received a response the director should complete the online response form to make their own nominations for an Irene Ryan nominee and any outstanding students on the production team.
If there is a concern or issue with a respondent please start by contacting your response coordinator. If you are getting the same respondent assigned to your school repeatedly, let your response coordinator know so they can make an effort to mix things up a bit.
